ST QUINTIN PARK RESIDENT ASSOCIATION

Minutes

      Meeting 14th September 2011

             Location - Portacabin

Attendees
Barbara Hughes (Chair)
Jean Burton
Bemma Ntim-Donkoh
June Norris
Yasmin
DK
Anna Peel
Mike Harrison
Agnes Pratt (minutes)

Apologies
Mary Gallagher


Minutes and Actions from last meeting
Actions
Apollo and Police invited (no show) need to check emails for correspondence. (Apollo Lease extended by a month, they are expect to decorate room after they vacate the premises)
CBS – Agnes to send invite for the next meeting to Peggy.
Jo and Emma - update required carried forward to October and November

Chairs update

Affinity Sutton (AS)
Require to hire the Porto cabin for Youth filming and Pampering day with no charge – Barbara to confirm dates and agree booking with Mary. Committee agreed there should be some form of compensation for the usage. Barbara to discuss with AS

PayPal
Email received from paypal, the Committee agreed to close the account – Agnes to respond via email.

Photocopier
An invoice bill received from RICO the photocopier company -Anna informed the Committee that Julie agreed not to pay the invoice because they were expected to remove the copier sometime in March 2011. Agnes to check RICO emails open attachments and respond.

Cowls
Barbara advised that the issue still exist, tenants are to contact AS directly – Bemma to contact the office.

Cage
Nick to check the Cage - update required from Emma.

Cleaning Contract
Awaiting update from Emma – will be discussed at the October’s meeting.

Discussion

Cheque

Jean presented two cheque to Barbara from Smart Housing and Pinnacle,

Training
Anna to explore funding required for Computer training for SQPRA members.

Insurance Agreement for the House and Porto cabin
Committee agreed to check filing cabinet in the House and insurance documents for the Porto cabin (building and contents) and also to establish a process in place to account for contents of the Porto cabin in the events of accidents or damages.

Porto cabin – update required from Mary at next meeting, Committee agreed the arrangement for the cabin should continue as normal.

Banking update
Mike Harrison commented on the banking mandate – it already has two signatures, require June’s signature before presenting to the bank. Anna to send Julie an email on accounts issues.

Pantomime
Barbara to obtain further information on Pantomime for this year and update members at the next meeting and Anna to contact Julie on completing funding submissions to cover activities/events planned for the future.

Correspondence
Email received from James Sweetham on free notice board adverts on websites – Barbara to investigate and report to members. Bemma agreed to update SQPRA website.

AOB
Funds raised information published in the Shine magazine
The committee requires Emma to expand further on the funds publication on Shine

Parking
Barbara to email Jo and Night Hawk on parking.

Committee agreed to invite Emma and CBS to next meeting (October) and Jo and the Police are invited to November’s meeting.

Next meeting 5th October 2011